General Information

Important Deadlines

Conference Site

The conference will be held at the five star Hotel Radisson in Kathmandu, Nepal.
The hotel is close to the Royal Palace and within walking distance to the center of the city.

Conference Fee

The conference fee will be 350 EUR (47000 NPR) (including lunches, coffee breaks, welcome reception and conference banquet, use of the hotel conference facilities and a sightseeing) if registered before the deadline of 2022.03.10. After that, late registration will only be possible, if any space is left. The fee then is 400 EUR (54000 NPR). We strongly encourage early registration.
A reduced fee of 250 EUR (33000 NPR) is foreseen for colleagues who work in SAARC countries and a further reduced fee of 200 EUR (27000 NPR) is foreseen for students (PhD, master degrees).
The companion registration fee of 80 euro (11000 NPR) includes welcome reception, conference banquet and entrance fees during the half-day excursion during the conference week.

The registration fee is to be paid in cash in Euro or in Nepal Rupees (NPR) at the beginning of the conference.

Financial Support

Unfortunately, we cannot provide any financial support.


There is an information desk at the airport. Upon arrival, look for a representative of the hotel. If this has not been arranged or a representative is not there, take a prepaid taxi (look for a booth, the price is about 650/750 NPR) to your hotel.

Visa Requirements

Citizens of almost all countries NEED a visa to Nepal (see Ministry of Home Affairs Web Site for more details). The majority of all nationals can obtain their (tourist) visa on arrival at the Tribhuvan international airport. At the time of writing, there are no entry restrictions due to Covid-19. The latest information is always available at Visa-On-Arrival and we encourage all participants to re-check the immigration rules a few days before their departure.
The current prices are: 30 USD for 15 days; 50 USD for 30 days; 125 USD for 90 days. It is advised to bring the due amount in cash. Some nationalities (SAARC citizens, Chinese nationals) and children under the age of 10 get their visa free of charge.
Your passport should be valid at least 6 month after the entry date.
To speed up the process you can fill in the Online Tourist Visa Form. If you fill the online form, you will get a submission receipt which you need to print and bring with for acquiring visa at the airport. PLEASE NOTE that it works for fifteen days and becomes invalid after then and you will have to fill it up again.
Note, however, that some nationalities do need to follow different procedures, which require contacting the Nepali consulate in advance, and/or showing a Letter of Invitation when applying for the visa at Kathmandu airport.


A projector will be available for your computer presentations. A laptop will be available to upload your talks. Since a large number of local students will be present, and since the workshop covers a relatively broad range of topics, we would like to ask each speaker to include at least one slide to introduce the general topic of their talk.


There will be one sightseeing tour in the afternoons during the conference week. The tour plus entrance fees are included in the registration fee.